ODTÜ TEKNOKENT Yönetim A.Ş., the management
company of ODTÜ TEKNOKENT, can meet, when deemed to be necessary, the companies
and entrepreneurs that are interested in incorporating their companies in ODTÜ
TEKNOKENT after they have submitted their applications in order to get further
information about their request and projects. In these meetings, points to be taken
into consideration in online applications are highlighted, after which the
application to ODTÜ TEKNOKENT takes place under the other information mentioned
on the Application Form.
The application fee that each company shall pay is 6.000TL + 20% VAT. Incubation companies are free for paying fee for their application if they are under 2 years old. Incubation companies bigger than 2 years old should pay 2.250TL
+ 20% VAT.
The applications submitted to ODTÜ TEKNOKENT are
evaluated by an arbitral committee that is established according to the field of the
project intended to be carried out within the zone. The evaluation committee
consists of two academicians specialised in their respective fields and one expert
from the relevant sector. During the evaluation process, the arbitral committee hold
on-line or face-to-face talks with the applicants. The decision of the committee is
submitted to the Management Board of ODTÜ TEKNOKENT Yönetim A.Ş. for
approval, which, based on the evaluation of the committee, can accept or reject the
application of the company to participate in the technology zone. The nature of the
projects in respect of research and development and the dimension of
university-industry cooperation are the primary factors that play a key role in the
acceptance of companies to the technology park.
The arbitral committee consists of experts specialised in
the activity field of the relevant company, having speciality in particular in
respect of the R&D, software or design projects in question. Faculty members of
ODTÜ enjoy priority for membership in the arbitral committee. Companies are not
informed about the member structure of the committee.
Companies that have received a decision of rejection from the ODTU TEKNOKENT Board
of Directors can make their second application 6 months later at the earliest,
provided that the reasons for the rejection are corrected.
Companies that have received a decision of rejection from the ODTU TEKNOKENT Board
of Directors can make their second application 6 months later at the earliest,
provided that the reasons for the rejection are corrected.
Office spaces cannot be pre-reserved before the
application. Spaces can only be allocated to those whose applications have been
approved after the evaluation and acceptance processes.
The space allocation to the involved companies is based on
several criteria such as the R&D quality of the project put forward by the
company, the added value it can provide and the dimension of university-industry
cooperation. Apart from these, factors such as the equipment and the conditions
required for the projects to be executed within ODTÜ TEKNOKENT are also taken
into consideration in this respect.
The companies that are accepted to ODTU TEKNOKENT, are
provided with office space equipped with all communication, Internet, and electrical
infrastructures. Should the company wish, internal furbishing can be done upon
receiving permission and on condition that the company will return the office to its
original state when leaving. The furbishing request should be submitted as a project
to ODTU TEKNOKENT for approval.
The rental cost of R&D offices as well as operating costs are recalculated at the beginning of each year depending on the changes in the costs incurred. The entrepreneurs and companies that rent offices in the zone shall contribute to these operating costs. The operating costs include office space climatization (a factor of building conditions), environmental planning, common spaces’ climatization and cleaning, building security services, common electrical and water expenditures. The electric and water – if any -consumption of the office space itself as well as other costs such as telephone and data connection are not included in the operating cost.
In cases when office spaces cannot be allocated to an
applicant company immediately after its application has been approved, the request
of the company will be placed on a list in line with ODTÜ TEKNOKENT’s
evaluation criteria, and office spaces will be allocated when one is available that
is appropriate for the relevant company. The priority criteria taken into
consideration in this respect are, in order of importance, the R&D quality of
the relevant project, possibility of university-industry cooperation during the
execution of the project, cooperation on international level and inter-company
cooperation within ODTÜ TEKNOKENT.
The rental contracts are drawn up for a period of one
year, provided that the company brings forward an effective R&D project to be
executed within the zone. Such contracts are renewed for one further year under the
relevant condition included in the contract.
Companies allowed to operate in the zone can benefit from
tax exemptions under the relevant provisions in force in the Law for Technology
Development Zones. (i) Revenues which the income and corporate taxpayers operating
in the zone generate from their software, design and R&D operations they carry
out exclusively in the zone are exempted from income and corporate tax until
31.12.2028. (ii) The pays of the personnel which they receive for their duties that
they carry out in the zone in the fields of R&D, design and support services are
exempted from any taxes until 31.12.2028. (iii) The product deliveries and services
of the entrepreneurs operating in the zone concerning system management, data
management, business applications, application software for the purposes of
sectoral, internet, mobile and military command control operations are exempted from
value added tax within the period in which their revenues are exempted from tax or
corporate taxes.
The responsibility for the auditing of the tax exemptions
provided to the companies operating in the zone lies with the Ministry of Finance
and the relevant Tax Office. The general rules concerning tax auditing also apply to
the activities carried out in the zone.
The main purpose of establishment of the zone is to
enhance the university-industry cooperation in projects intended for research and
technology improvement; it is therefore expected that companies should cooperate
with the university.
ODTÜ is one of the universities in Turkey which can
offer wide-ranging possibilities with respect to laboratory and research centre
facilities. ODTÜ TEKNOKENT companies are eligible to make use of the
laboratories, almost 420 in number, and over 40 research centres under special
conditions. Companies that wish to benefit from the services provided by the
laboratories and/or research centres should contact the administration of the
relevant department or the directorate of the relevant research centre. Upon
request, the Management of ODTÜ TEKNOKENT can also help the companies in this
respect.
The companies willing to cooperate with academicianss
should contact the administration of the relevant department to get information
about the faculty member working in their respective fields. Any cooperation of
ODTÜ TEKNOKENT companies with academicians in projects requires the prior
approval of the university’s management board. The forms regarding the
university personnel to be engaged and a copy of the contract concluded between the
company and the academic has to be submitted to the administration of the relevant
department, which will then present it to the approval of the university. The
Technology Transfer Office (ODTU TTO) also supports and directs the companies
regarding this process.
It is not required that companies should move their head
office to the zone. However, their office where they carry out R&D, software and
design activities in the zone must have the status of ‘’a
workplace’’ under the Turkish Commercial Law. The zone offices of the
companies with head office outside the province of Ankara must have the status of a
branch to meet this requirement.
A company approved to operate within ODTÜ TEKNOKENT
has to fill in the relevant fields in the portal of ODTÜ TEKNOKENT and upload
the required documents into the system not later than 10 days after it has moved to
the office spaces allocated to it to be able to perform it activities under the Law
No. 4691 on Technology Development Zones.
Companies are obligated to upload into the portal the
information about newly employed personnel who benefit from the exemptions provided
under the Law No. 4691 and information about those not included in the scope of this
law. The entry and exit of personnel are controlled on the basis of a barcode
system. Personnel newly employed in the zone receive an e-mail message to be
registered in the barcode system for monitoring their entries to and exits from the
zone. After the registration in the system has been completed, one can report the
time he/she remains in the zone by reading the QR-code created in the application at
the QR-code reader devices when he/she enters to and exits from the zone. The time
period read in the system are shown at the segment ‘’My
Entries/Exits’’ in the application.
Employees who cease employment or those who are dismissed have to be notified to the
Management of ODTÜ TEKNOKENT within ten days after the respective circumstance,
and smart ID card/vehicle card have to be returned to the Management of ODTÜ
TEKNOKENT. Companies have to get the Forms for Exempted Personnel regarding their
R&D employees employed by them in their unit in the zone under the Law No. 4691
on Technology Development Zones regularly approved every month by the Management of
ODTÜ TEKNOKENT and keep them to submit to auditors. Besides, the companies has
also to do the Periodic Reporting every year under the form set by the Ministry of
Industry and Technology.
A one of the exemplary campuses in Turkey, the special
care that ODTU Campus gives to design principles and environmental harmony is as
well sustained within the borders of ODTU TEKNOKENT, and “living and natural
spaces” are created to provide the employees with a pleasant working ambience.
At ODTÜ TEKNOKENT, “life and human” are as priorities as
“technology”, and to improve social life, various activities are
organized. New Year Parties, summer welcoming parties are organized to facilitate
the integration of business and social life. Within the scope of these activities,
to boost communion among employees, activities such as karaoke contests and games
are set up. ODTÜ TEKNOKENT employees can benefit from many social opportunities
that the University offers. Moreover, within 5 km of radius, at easy access of the
employees are shopping malls, cinemas, concert and theater halls, restaurants,
sports facilities, educational institutes, accommodation and lodgings.